Minutes of Committee Meeting Held 2nd September 2024 at 10,30am
at 3HS Clubhouse, Shephalbury Park.
Mr Paul Dale, Chairman, opened the meeting at 10.35am and welcomed everyone.
- Attendees: Dave Briars (DB); Colin Cole (CC); Muriel Cooper (MC); Paul Dale (PD); Stuart Parsloe (SP): Stephen Roles (SR); Pam Stacey (PS); David Wilkinson (DW); Kim Wilkinson (KW).
- Apologies: Bob Edwards (BE); Mary Martin (MM).
- Minutes of Meeting 29th July 2024: Were agreed by all there.
- Matters Arising:
- 4.4. SR has spoken to Mike Coy of Shephalbury and agreed to a meeting being arranged with Stevenage Borough Council (SBC). The most convenient day for him would be a Wednesday, he would also speak to Mike Shelly so that the two of them from Shephalbury would be involved. Both clubs agreed that ‘Hatchings’ are needed in the car park. SR to arrange the meeting. DW has agreed to speak to his contact in facilities to discuss to possibility of have drinks in the fridge to offer visitors.
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- Club Captain’s Report: SR gave a verbal report and stated that the club was still doing ok but as always more players are needed on the sheets for games, although every match has been played except one against Holwell which they cancelled. Due to it being the end of the season it was agreed to share the points. There are still five Stevenage Mixed League (SML) games to play.
- The men had a very good game at the county finals day held at Baldock. They got through to the finals but unfortunately, ran out of steam in the final and lost against the Baldock team, but well done everyone.
- And well done to those at home who played against Howell.
- Secretary’s Report: Copies of KW’s report had been sent with the agenda, a few hard copies were available and a copy has been attached for the minutes record.
- Paragraph 4 of her report related to the draft of the tickets for the presentation. KW showed the draft and asked if everyone was happy for her to go ahead and print them. CC suggested adding that ‘donations for the raffle would be appreciated’. (Post meeting note. The tickets were adjusted as suggested and PD, SR and KW now have the tickets for purchase. When the indoor season starts SP will have them at the Stevenage Arts & Leisure centre for anyone there who would like to purchase them.)
- Treasurer’s Report: Copies of the Profit and Loss Sheet had been distributed plus a few hard copies were available, and a copy will be attached to the minutes for the record.
- DW confirmed that donations received from the spider would be sent to the Air Ambulance.
- The money for the storage boxes outside by the green has been paid to Shephalbury, but not for the cushions as there had been no agreement or discussion about their purchase.
- £30 for the purchase of flowers for MM was still to come off as an expense.
- DW is hopeful that we will end the season a little better off than last year as we still have some games to add on, however, due to the increase in green fees, we must look at an increase in something or cut back on something else.
- Match Secretary’s Report: Apologies had been received from BE. He had reported to the secretary that the only fixture update he had was that Whitethorn have cancelled their friendly on 25 September, which was one that had been rearranged from earlier in the season.
- Ladies Captain Report: MC reported that due t lack of players 3HS had unfortunately had to withdraw from the NHL triples. There was nothing else to report.
- Competitions Secretary’s Report: CC reported that all games had now been played. Two of the finals games have had to be rearranged due to SR being in five of them. One was being held at 11am on Wednesday 4th September and the other at 11am on Thursday 5th September. Finals day will start at 10.30am on Sunday 8th September with the Ladies Singles. He hoped members would come along and support all finalists.
- It was agreed that DW should purchase M & S vouchers for prizes, £10 for the winners and £5 for the runners up.
- New Members: No more new members had joined the club. KW suggested having an ‘Open Day’ at the beginning of next season. It was decided to discuss this at a later date.
- Any Other Business:
SR - He had been to the 3HS pub at Hooks Cross and spoken to the Area Manager who was very interested in the history between ourselves and them. SR suggested that we could maybe have our presentation evening there in the future, they have separate areas that could be used. At present they have three options on costings for buffets, £15 or £12 per head or £13.50 for afternoon tea. SR said he would like to invite players from Captain’s Day (Friday 27th September 11am – 3pm) back to the 3HS for a buffet so we can see what it is like. Captain’s Day to be run as a Spoon Drive.
SR – He and PD had spoken about the Captain’s role and they would like to propose that in the future it is split into two. A Captain for the league and a Captain for the friendlies. This was discussed. PD make the proposal. ‘ Next year the 3HS should have two Captains. One for the league games and one for the friendlies.’ This was seconded by SR and agreed unanimously by the committee.
Annual General Meeting (AGM) – It was suggested that this be held on Sunday 3rd November at the Pavilion at 10am. SR to speak to the council to agree use of the pavilion. (Post meeting note: The date of the meeting to be Sunday 17th November to be held at the Pavilion at 10am.) KW to do nomination sheets for the committee to go up on the wall as soon as possible. (Post meeting note: These are now up on the wall.)
CC suggested that the Captain of the Day informs the players how to use the nets. The mat should NOT be placed ON the net but at the back edge. The groundsman has requested that nets be used for all remaining games.
It was agreed with regard to the 3HS Presentation Evening that the Captain of the Day should use the time they speak during tea and biscuits to remind players that tickets are available and also to have it put on the group WhatsApp.
MC asked if the club shirt had been returned by Trish, a brief, former lady member. It has still not been received and SP said he would ask her for it when he sees her indoors at the Leisure Centre.
MC asked if anyone knew where the photo in a frame of the 3HS pub had gone, as it is missed. It was agreed that we do need to locate it as soon as possible.
SP raised again the question of the First Aid Boxes. DW said the one above our cupboard in the kitchen is in date as it had only recently been purchased. The others around the pavilion need checking. SP also mentioned that a Safeguarding Officer was needed. This has previously been spoken about and agreed to be on the agenda for the AGM.
PD mentioned the Letchworth & District Anniversary Game on Monday 16th September at 1.30pm. They want just tea and biscuits half-way through. PD suggested going to the Mutual Friend Pub afterwards. He has spoken to the manager there who was will to provide, free of charge, a light buffet. It was agreed that it should be taken up. PD to agree numbers with the pub.
- Date & Place of Next Meeting: The next meeting will be on Thursday 3rd October at 10.30pm at Shephalbury Pavilion.
The meeting closed at 11.50am
